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Time Worked

By T3 CA Robert Leong | Updated

Overview 

The Time Worked Report allows managers to view the actual time worked for employees based on their clock ins/outs each week. These times are also used to calculate each employee’s wage if you’ve set an hourly rate for the employee. 

Additionally, if an employee's clock in/out time is incorrect, you can use this report to manually adjust their time worked.


Content


Viewing the Time Worked Report

To access the Time Worked Report:

  1. From the Management Console [yourdomainname.revelup.com], navigate to Schedules and choose Time Worked1.jpg
  2. Using the filters at the top to get the data you need: 
    All Roles Allows filtering the Time Worked report for specific roles or departments.
    Time Format

    Choose to display data either in hours worked using decimal, (e.g. 3.5 hours) or HH:MM (03:30).

    Date Range By default, the Time Worked report will be broken down weekly. If you want to change the week, click the box and select the week you wish to view.
    Show All Displays all employees, both inactive and active employees.
    Hide Empty Hides any employees with zero hours worked
    Total Wages Displays a new column indicating employee’s total wage based on hours worked.
    Display Roles Displays the roles of each employee and how long they were clocked in and out for each role. 
    Export Select if you would like to keep a file on your computer as a PDF or CSV file. 
  3. Choose your view of the Report using one of the four options including: 
    • Shifts: Displays the shifts the employees clocked in and out. For example, it will show 07:00 – 15:00.
    • Hours: Displays the exact amount of hours worked as oppose to the shift time worked.
    • Wage/Forecasting: Displays at the bottom wage totals vs actual sales for each day. (Note: 8/15, moving forward, a separate report for this is located here)
      • Labor Cost % Goal, which can be set at the top right. For this example, the labor goal is set to 20%, this means the wage totals should not exceed 20% of the actual sales. If the labor cost is below 20% of sales, the color is green. If the labor cost is more than 20% of total sales, the color will be either orange or red.
        • Orange = Labor Cost % > Labor Cost Goal; difference within [X%]
        • Red = Labor Cost % > Labor Cost Goal; difference over [X%]
      • You can set the rule for minimum and maximum labor costs at the bottom of the screen by indicating how big the difference is from the labor goal. For example, if the labor cost is 10% more than the labor cost goal, it will be red.
    • Breaks: Displays all breaks for the employee.

Manually Adjusting Time Worked

There may be times you will need to adjust your employee’s hours, whether they forgot to clock in or out for the day or for lunches and/or breaks. Employees hours can be adjusted using the Time Worked report. To do so, use the steps below: 

  1. From the Time Worked report, click on the box for the time worked you need to edit; be sure to choose the appropriate employee: 2.jpg
  2. A separate window will appear for you to make adjustments to your employees time. 
    • If modifying an existing time, change the HH:MM under the appropriate section, add a remark, and select save.
    • Select “Add New” if adding new hours
      • Input the start time, end time, end status (break or clock out), role, and the remark3.jpg
  3. Save when finished. 
  4. The changes will now appear in the Time Worked report: 4.jpg

Have more questions? Submit a request

Time Worked

By T3 CA Robert Leong | Updated

Follow

Overview 

The Time Worked Report allows managers to view the actual time worked for employees based on their clock ins/outs each week. These times are also used to calculate each employee’s wage if you’ve set an hourly rate for the employee. 

Additionally, if an employee's clock in/out time is incorrect, you can use this report to manually adjust their time worked.


Content


Viewing the Time Worked Report

To access the Time Worked Report:

  1. From the Management Console [yourdomainname.revelup.com], navigate to Schedules and choose Time Worked1.jpg
  2. Using the filters at the top to get the data you need: 
    All Roles Allows filtering the Time Worked report for specific roles or departments.
    Time Format

    Choose to display data either in hours worked using decimal, (e.g. 3.5 hours) or HH:MM (03:30).

    Date Range By default, the Time Worked report will be broken down weekly. If you want to change the week, click the box and select the week you wish to view.
    Show All Displays all employees, both inactive and active employees.
    Hide Empty Hides any employees with zero hours worked
    Total Wages Displays a new column indicating employee’s total wage based on hours worked.
    Display Roles Displays the roles of each employee and how long they were clocked in and out for each role. 
    Export Select if you would like to keep a file on your computer as a PDF or CSV file. 
  3. Choose your view of the Report using one of the four options including: 
    • Shifts: Displays the shifts the employees clocked in and out. For example, it will show 07:00 – 15:00.
    • Hours: Displays the exact amount of hours worked as oppose to the shift time worked.
    • Wage/Forecasting: Displays at the bottom wage totals vs actual sales for each day. (Note: 8/15, moving forward, a separate report for this is located here)
      • Labor Cost % Goal, which can be set at the top right. For this example, the labor goal is set to 20%, this means the wage totals should not exceed 20% of the actual sales. If the labor cost is below 20% of sales, the color is green. If the labor cost is more than 20% of total sales, the color will be either orange or red.
        • Orange = Labor Cost % > Labor Cost Goal; difference within [X%]
        • Red = Labor Cost % > Labor Cost Goal; difference over [X%]
      • You can set the rule for minimum and maximum labor costs at the bottom of the screen by indicating how big the difference is from the labor goal. For example, if the labor cost is 10% more than the labor cost goal, it will be red.
    • Breaks: Displays all breaks for the employee.

Manually Adjusting Time Worked

There may be times you will need to adjust your employee’s hours, whether they forgot to clock in or out for the day or for lunches and/or breaks. Employees hours can be adjusted using the Time Worked report. To do so, use the steps below: 

  1. From the Time Worked report, click on the box for the time worked you need to edit; be sure to choose the appropriate employee: 2.jpg
  2. A separate window will appear for you to make adjustments to your employees time. 
    • If modifying an existing time, change the HH:MM under the appropriate section, add a remark, and select save.
    • Select “Add New” if adding new hours
      • Input the start time, end time, end status (break or clock out), role, and the remark3.jpg
  3. Save when finished. 
  4. The changes will now appear in the Time Worked report: 4.jpg
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