Overview

Time Worked Report

 

This section displays actual time worked for employees based on their clock ins/outs each week. These times are used to calculate each employee’s wage as well if you’ve set an hourly rate for the employee.

You can also manually adjust the time of anyone’s time worked.

Key Terms:

  • Shifts: The HH:MM shifts each employee has worked. This is generated by the time the employee clocks in and out.
  • Overtime: Depending on rules set in “Time Sheet Rules”, overtime is hours worked beyond the “Maximum regular hours per day”.
  • Doubletime: Depending on rules set in “Time Sheet Rules”, doubletime is hours worked beyond the “Maximum overtime hours per day”.
  • Labor Cost % Goal: This is the percentage of Total Labor Cost divided Actual Sales.

 

Manually Adjusting Time Worked

This section also allows you to manually adjust, or delete time worked if necessary. Similar to “Shift Schedule”, you can send an email out to your employee for them to confirm their time worked as well.

There may be times you will need to adjust your employee’s hours. For example if they forgot to clock out at the end of their shift or if they completely forgot to clock in all together, you want to be able to modify their hours worked. To do this, follow the steps below.

  • Select the box in which you want to adjust for the employee and date. This brings up a new window. Note, you may need to uncheck “Hide empty” above in order to show all employees.
    • If modifying an existing time, change the HH:MM under the appropriate section, add a remark, and select save.
    • Select “Add New” if adding new hours
      • Input the start time, end time, end status (break or clock out), role, and the remark

 

Types of Time Worked Reports:

Inside this page, there are four different views for Time Worked. You can select them at the top right of the page. The four options are explained below:

  • Shifts: Displays the shifts the employees clocked in and out. For example, it will show 07:00 – 15:00.
  • Hours: Displays the exact amount of hours worked as oppose to the shift time worked.
  • Wage/Forecasting: Displays at the bottom wage totals vs actual sales for each day. (Note: 8/15, moving forward, a separate report for this is located here)
  • You can set the “Labor Cost % Goal” at the top right. For this example, the labor goal is set to 20%, this means the wage totals should not exceed 20% of the actual sales. If the labor cost is below 20% of sales, the color is green. If the labor cost is more than 20% of total sales, the color will be either orange or red.

Orange = Labor Cost % > Labor Cost Goal; difference within [X%]

Red = Labor Cost % > Labor Cost Goal; difference over [X%]

You can set the rule for it being yellow or red at the bottom of the screen indicating how big the difference is from the labor goal. For example, if the labor cost % is 10% more than the labor cost goal, it will be red.

 

  • Breaks: Displays all breaks that were clocked in by the employee.

 

Filters & Options

There are options to display the chart by shifts, hours, wage, or breaks. You can also filter the view by roles or departments. If you want the change the date, select the date range at the top right and select the week you wish to view.

  • All Roles Drop Down: Allows filtering of Time Worked report for specific roles or departments.
  • Decimal: Displays the data in either hours worked (3.5) or HH:MM (03:30) format.
  • Date Range: By default, the Time Worked report will be broken down weekly. If you want to change the week, please click the box and select the week you wish to view.
  • Show All: Displays all employees, both inactive and active employees.
  • Hide Empty: Hides any employees with zero hours worked
  • Total wages: Displays a new column indicating employee’s total wage based on hours worked.
  • Display Roles: Displays the roles of each employee and how long they were clocked in and out for each role.

If you’ll like to keep a file on your computer, you can also export this data into either a PDF or CSV file by selecting it the type next to “Export”.



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