A till is a cash drawer assigned to an employee during their shift to take payments. You can track various flows of money through your business through Revel's extensive reporting and tracking. These functions include pay-ins, pay-outs, safe deposits, and transfers between virtual and physical tills. This guide is designed to help users configure and manage their tills and use the Management Console’s reporting capability to keep track of the cash moving in and out of their tills.
The Tills Report displays information about the tills that have been set on the POS. This report is found by hovering over the Other Reports link in the reporting home page, and select Till List from the menu that appears:
At the top of the report, you will see an overview of all cashflow through the tills:
- Declared Cash: This is the sum total of cash from all tills.
- Expected Cash From Tills: The sum total of cash operations including starting cash, payments, payins, payouts, and safe drops.
- Other: This is the sum of all cash operations not linked to a till.
- Variance: This is the total declared cash less all cash operations. Positive numbers mean a cash overage, negative numbers means less cash than expected.
Viewing Individual Till Details
You can view individual till details by clicking on a till row. The row will expand, showing the information about that till:
- POS Station: This will show you the station and drawer the till is assigned to. Cash payments, Pay-Ins, and Pay-Outs will be listed below this section:
- Till Owner: This row will identify the employee who is assigned to the till:
- Opened: The date and time the till was opened will be displayed in this section:
- Held: The time and date a till was held will appear in this section:
- Closed: When a till is closed, the date and time will show here:
- Declared Cash: The sum total of the cash declared for the till:
- Expected Cash: The total amount of cash operations, including starting cash, payments, payins, payouts, and safe drops. If you've enabled and configured currencies in addition to U.S. Dollars, these currencies will display in this section.
- Variance: Here you will see the declared cash less all cash operations.
Filtering and Organizing the Tills Report
The Tills Report can be filtered and organized as needed to review transactions over time, which helps to track cashflow within your business. Let's take a look at how to organize your report:
- From the home page of the report, click the Date section under the report title. Here, you can adjust the time frame that you'd like to view all cashflow for your tills:
- The next option, is to use the Filter button below the date. Here you can organize your report by all tills, open, held & closed, held, or closed tills:
- You can also print your report by clicking the button on the top right side of the report.
Cash Office Report
The Cash Office Report tracks all Safe Drops and Bank Deposits created and completed from the POS. In order to use this report, any cash actions including Safe Drops and Bank Deposits must be performed with an Open Till. Revel recommends enabling the setting "Require Till" in order to fully use the Cash Office Report.
This report can be found by hovering your mouse over the Other Reports button on the home page of reports, and select Cash Office from the menu that appears:
Within this report, the Safe Drop report tab reflects safe drops made by employees from their assigned till.
As shown in the image above, expanding a Safe Drop entry on the report displays the following information about the till that performed that action.
- Safe Drop # — Indicates the cash drawer the till is connected to.
- Station Name — The ID number of the till.
- Dropped By — The amount that was entered in the “Amount of Safe Drop” field in the Safe Drop till window on the POS
- Date Dropped — The amount of money in the safe that was confirmed by an employee.
- Variance — Any difference between the Declared Amount and the Confirmed Amount.
- Confirmed By
- Safe Count #
Pay-out / Pay-ins Report
The Reports > Payouts / Payins Report page displays all pay-in and pay-outs from tills configured on all POS stations for the establishment. The report also takes the difference between the total pay-in and pay-out amounts, providing a total for the user’s records. To locate this report, hover your mouse over the Other Reports button within the reports home page on the Management Console, and select Payouts/Payins from the menu that appears:
The Payouts/Payins report will provide an overview of all pay-outs and pay-ins completed on all tills:
- Date: The first section of the report will provide the date and time that the pay-out or pay9n was completed.
- Employee: The employee who performed the pay-out or pay-in.
- Drawer/Virtual Till Owner: The cash drawer number that the till is connected to, or the owner of the virtual till if set up.
- Station: The POS station the till is configured on.
- Reason: The reason for the pay-out or pay-in.
- Amount: The amount of the pay-out or pay-in. Negative amounts indicate a pay-out and a positive amount indicates a pay-in.
The Payouts/Payins Report can be filtered and organized as needed to review transactions over time, this helps to track cashflow within your business. Let's take a look at how to organize your report:
- From the home page of the report, click the Date section under the report title. Here, you can adjust the time frame that you'd like to view all pay-outs and pay-ins:
- The next option, is to use the Filter button below the date. Here you can organize your report by all reasons or specific reasons for the pay-out or pay-in, and the employee who completed the transaction:
- You can also export or print your report by clicking the button on the right-hand side of the report:
Till actions and statistics are reflected on the Operations Report under the Cash Summary section. This section combines all transactional cash payments with till actions like pay-ins and pay-outs to give an expected cash total for the day. You can read about all the data reflected in this report in our article Operations Report. Let's take a look at the specific section of the report that deals with till operations:
- Starting Cash: The aggregate cash that was set on all tills across all POS stations.
- Cash Payments: The aggregate cash that was set on all tills across all POS stations.
- Pay Ins: Total amount of money from all pay-ins performed by tills across all POS stations.
- Pay Outs: Total amount of money from all pay-outs performed by tills across all POS stations.
- Safe Drops: Total amount of money from all safe drops performed by tills across all POS stations.
- Expected Cash (till count): Based on the fields described above, the expect cash in all tills across all POS stations.
- Actual Cash (final till count): The actual, employee counted cash in all tills across all POS stations.
- Expected total cash to business: Based on the fields described above, the expect cash in all tills across all POS stations.
- Actual total cash to business: The actual, employee counted cash in all tills across all POS stations.
Now that we've learned all about Tills in the Management Console, let's take a look at how to manage them from the POS! Check out our article, Using Tills on the POS.
A till's Checkout Summary includes the following information:
- Total Starting Cash: What you declared at the beginning of the day.
- Pay Ins: The sum total of pay ins.
- Pay Outs: The sum total of your pay outs. Businesses often use this for paying tips to their employees.
- Safe Drop: The sum total of any safe drops made.
- Cash Transactions: The sum of all cash payments and refunds processed on this station since the till was opened.
- Coins Dispensed: If you have a coin dispenser, the till knows that coin change comes from it, not the till itself, and so keeps a tally of the amount of coins dispensed.
- Expected Cash in Till: Starting Cash Minus + Cash Transactions + Coins Dispensed + Pay Ins – Pay Outs – Safe Drops. This is what you should have in the till if all the money was handled correctly and pay ins and pay outs were properly logged.
- Total Ending Cash: This is the amount you declared that you actually have.
- Variance: The difference between Expected and Actual ending cash. This number tells you how much you are over or under the expected ending cash total. If the variance is negative, you have less cash than expected. If the variance is positive, you have more cash than expected.
You can print this checkout summary for your records by tapping Print Summary. You can also get a longer report (which includes each cash transaction) by tapping Print Log.